About FlowForma:
At FlowForma, we are pioneers in digital process automation, workflow solutions, and digital transformation. Our passionate team is dedicated to creating intuitive, affordable process automation tools that empower organizations to work smarter and faster than ever before.
Headquartered in Dublin, FlowForma serves a diverse global customer base across sectors like energy, engineering, healthcare, and financial services, revolutionizing the way they operate.
About our Platform:
The platform unites forms, workflow, insights, AI, document generation, and much more into one powerful platform.
Join us as a Finance / HR Coordinator: We are looking for a detail-oriented and collaborative Finance/HR Coordinator to join our Dublin-based team. This is a fantastic opportunity for someone early in their career or looking to pivot into a dual finance and HR role. This role will be part time (25 hours a week), hybrid 3 days onsite / 2 WFH.
Main Responsibilities:
Finance Admin:
- Accurately process invoices, ensuring correct coding by expense nominal, cost centre, supplier code, vat code & clear narratives.
- Manage bank statements and manage cash flow position to ensure adequate funds to pay creditors.
- Process accruals and prepayments, ensuring VAT is accounted for correctly.
- Liaise with internal departments to clarify expenses and ensure invoices are processed timely.
- Process weekly payment run – verifying the payments are accurate and directed to the correct creditors.
- Reconcile supplier accounts for month-end close process.
- Process monthly staff expenses claims.
- Assist with monthly payroll processing.
- Support the Finance Team with ad hoc tasks and the preparation of data for both internal and external audits.
HR Admin:
- Serve as the first point of contact for employee and manager HR related queries, escalating sensitive or complex matters as needed.
- Maintain accurate and up-to-date employee records and HRIS data (BambooHR)
- Ensure compliance with employment laws, internal policies, and best practices by reviewing and updating HR policies, handbook and documentation.
- Participates in disciplinary meetings, investigations and termination processes.
- Support recruitment efforts by effectively utilising the ATS for job postings, screening candidates and partnering with hiring managers to define role requirements.
- Manage pre-employment checks and employee eligibility verifications.
- Utilise BambooHR Applicant Tracking System.
- Prepare offer letters, employment contracts, and associated new hire documentation, oversee onboarding and probation process.
- Coordinate training & development activities, employee engagement and recognition initiatives.
- Perform routine HR tasks relating to compensation, benefits, leave management, performance reviews and health and safety.
- Stay informed on HR trends, employment legislative updates and best practices.
- Continually review and suggest improvements to HR and finance systems and processes.
Office Admin:
- Handle incoming and outgoing mail, deliveries.
- Assist with organising catering for internal and external meetings.
- Manage office supplies, inventory and purchasing to ensure smooth daily operations.
- Provide general administrative support as required by the team.
Essential Criteria:
- Enthusiastic, detail oriented and adaptable, someone who thrives in a busy environment.
- 1-2 years’ experience in a Finance/HR role
- Strong problem-solving skills and a proactive, can-do attitude.
- The ability to manage competing priorities and meet deadlines.
- Exceptional attention to detail and high level of accuracy
- Excellent written and verbal communication and people skills
- Experience working with SharePoint/Microsoft Office suite
- Ability to handle sensitive and confidential information.
- A Relevant qualification (or working towards one), or strong interest in finance, HR or business administration.
Desirable:
- CIPD qualification or working towards
- IPASS or experience in payroll processing.
- Experience using accounting software (Xero)